The Sylvan Kingdom of AEthelmearc
Home Page
Local Groups
Newcomer's Guide
Mailing Lists
Award Recommendation Form
Event Submission Form
Event Planning Resources


Royalty
Seneschal
Herald
Earl Marshal
Arts & Sciences
Chronicler
Exchequer
Chirurgeon
Minister of Lists
Authorizations Clerk
Signet
Chatelaine

Webminister

Media Relations

Polling Orders
Their Sylvan Majesties

Announcements

Youth Officer/Marshal Background Check & Mandated Reporter Training Policy and Procedure
PLEASE NOTE: In the following publication of Kingdom Policy, the links provided are not working correctly as of 3:18 am EST Monday July 6. This announcement will be updated with working links by 8 pm ETS July 7, 2015

Kingdom of Æthelmearc Youth Officer/Marshal Background Check and Mandated Reporter Training Policy and Procedures Including for Officers Active in Pennsylvania

Please note that these policies apply to all people working with minors in the State of Pennsylvania as warranted officers of the Society for Creative Anachronism, Inc., whether the person volunteering lives in Pennsylvania or is coming in from another state to work at activities held in Pennsylvania on a regular basis (30 days or more aggregate through the calendar year).

This includes but is not limited to all warranted Youth Officers, Youth Marshals, Youth Fencing Marshals, Sparring Marshals, Local Knights Marshal and Group Fighting and Fencing Marshals who have minors fighting or fencing as adults at local practices in Pennsylvania.

Pennsylvania Local Seneschals are encouraged but not required to take the Mandated Reporter.
Training and get required Background Check (BGC). Pennsylvania Local Seneschals should ensure at least one person in their group has completed all mandated requirements for working with minors.

Please Note:
Completing the Background Check Process and taking the Online Mandated Reporter Training does not replace the Society-required “Two-Deep Rule.”


Any Society activity where there are minors present MUST HAVE TWO UN-RELATED ADULTS present at all times.

CURRENTLY WARRANTED OFFICERS

As of July 1, 2015, any currently warranted officer of the SCA, including marshals, are grandfathered in on the required Pennsylvania Background Check requirements. These officers have until July 1, 2016 to bring their Background Check certifications into compliance. Please follow the BGC procedure listed under NEW OFFICERS below for obtaining your Background Checks and getting reimbursed for the fees.

Current officers are, however, required to take the free, easy, online Mandated Reporter Training as soon as possible. All Officers must have their training certification in to the Kingdom by August 30, 2015 to maintain their warrant.

Please see the listing below for training links.

NEW OFFICERS WARRANTED 7/1/15 OR LATER

For any person applying to be a Warranted Youth Officer/Marshal,

· Apply with your Kingdom Youth Officer/Marshal to be accepted for the Warranting Process.

For any person applying to serve as Knight Marshal or Marshal of Fence in Pennsylvania groups.
· Apply with your Kingdom Earl Marshal to be accepted for the Warranting Process.

The first part of this application will include turning in an online Mandated Reporter Training Certificate of Completion.

· If accepted, the Kingdom Officer will issue permission (Reimbursement Certificate signed by the Kingdom Officer approving candidate to request reimbursement for PA BGC fees.) to apply to the Kingdom for reimbursement of the costs for the Pennsylvania required background checks.

· At this time, the Kingdom Youth Officer/Marshal will also issue to the candidate the paperwork required for the Society Background Checks. Fill this out and mail/fax it to the Society (Contact info on forms). All Warranted Youth Officers and Youth Marshals in AEthelmearc still require Society Background Checks. The PA BGC is in addition to this Society requirement.

· The Kingdom Youth Officer/Marshal will notify the Kingdom Seneschal of the candidate's approval for a Society BGC via email, including:
Membership number and expiration date
Applicant’s full legal name
SCA name
Address, with City, State and Zip
Email
Phone number

NO ONE MAY BE A WARRANTED OFFICER UNLESS THEY ARE A PAID MEMBER OF THE SCA, INC. IN GOOD STANDING

The Kingdom Seneschal will verify that the candidate may be approved for a Society BGC and shall forward that approval to the Society Corporate Officers.

· The Kingdom and the individual will both receive outcomes of the Society BGC.

· The Kingdom does not receive the PA BGC outcome. The candidate must provide that to the Kingdom.

· When the BGC results for Pennsylvania comes back, the candidate may turn the results, any related material, the signed “Volunteer Clearance Exception” statement (if required), and the Reimbursement Certificate in to the Kingdom (Seneschal Office), with a Kingdom Reimbursement Form, to be compensated for the costs of the BGC. The Kingdom will only reimburse when receiving results and all supporting required documentation.
http://www.aethelmearc.org/downloads/exchequer/reimbursement_form.pdf

· The Seneschal will scan required documents and distribute to the Kingdom Officers as required for the individual’s specific warrant. The Seneschal Office will maintain a list of all PA and Society BGC requests and outcomes.

· The ‘originals’ of all documents will be stored with the Kingdom Archivist/Waiver Secretary.

· Scanned signed documents stored in a static format (PDF) are acceptable as ‘originals’. Email is acceptable for sending these static documents to the Kingdom.

· When the candidate has completed any additional requirements as required by the specific activity, they will then be warranted. Completion of Background Check requirements is a precursor to training as a Marshal or Youth Officer and does not guarantee warranting as an Officer.

· Rosters of warranted officers with the PA Endorsement will be maintained in addition to the standard Roster of Officers by the applicable Kingdom Officers.

LINKS AND DIRECTIONS
Pennsylvania will be waiving the $10 fee for its Criminal Background Check and Child welfare Background Check starting July 25, 2015

PENNSYLVANIA RESIDENTS:

If you have been a continuous resident of Pennsylvania for the past 10 years:
· Pennsylvania State Police Clearance ($10)
· Click here to apply online OR
· Click here to download the form for printing and mailing.

· Pennsylvania Child Abuse History Clearance ($10)
· Click here to apply online OR
· Click here to download the form for printing and mailing

· Proof of completion of online Mandated Reporter training (free)
· Click here to access the course through the University of Pittsburgh; takes 2-3 hours to complete·

http://keepkidssafe.pa.gov/cs/groups/webcontent/documents/document/c_124444.pdf
will show other options available for fulfilling the course requirement.

· Signed “Volunteer Clearance Exception” statement.
· Click here to download the statement

The "Volunteer Exception Form" is definitely required for people who've lived in PA for 10+ years and don't have to take the FBI Background Check. See the next-to-last paragraph on the first page here:
http://keepkidssafe.pa.gov/cs/groups/webcontent/documents/document/C_135249.pdf

Based on this same document, please get any required FBI checks through the Department of Human Services, not the Department of Education, as the SCA, Inc. is not a school. This also saves a bit on the cost ($25.75 vs. $27).

When forms are completed on line, other than the Volunteer Exception Form which MUST be printed be signed, all of the certifications come as electronic documents by email or as a certificate that displays at the end of the process. As such, it should not be necessary to print and scan those documents. Be aware of this fact when working with the systems as it can be easy to miss where option to print, especially where it shows up at the end of the Mandated Reporter course.

If you have NOT been a continuous resident of Pennsylvania for the past 10 years:
· Pennsylvania State Police Clearance ($10)
· Click here to apply online OR
· Click here to download the form for printing and mailing

· Pennsylvania Child Abuse History Clearance ($10)
· Click here to apply online OR
· Click here to download the form for printing and mailing.

· Federal Bureau of Investigation (FBI) report-PDE ($27)

· Click here to register online at the Cogent website. After you register online, you will need to visit a Cogent fingerprint facility.
The Cogent website includes a map noting where these facilities are located throughout Pennsylvania.

Based on the following document:
http://keepkidssafe.pa.gov/cs/groups/webcontent/documents/document/C_135249.pdf
Please get any required FBI checks through the Department of Human Services, not the Department of Education, as the SCA, Inc. is not a school. This also saves a bit on the cost ($25.75 vs. $27)

· Proof of completion of online Mandated Reporter training (free)
· Click here to access the course through the University of Pittsburgh; takes 2-3 hours to complete
When forms are completed on line, other than the Volunteer Exception Form which MUST be printed be signed, all of the certifications come as electronic documents by email or as a certificate that displays at the end of the process. As such, it should not be necessary to print and scan those documents. Be aware of this fact when working with the systems as it can be easy to miss where option to print, especially where it shows up at the end of the Mandated Reporter course.

NON- PENNSYLVANIA RESIDENTS:
If you have your state’s equivalent clearances (typically required for people in positions like teacher, coach, and medical personnel), then you may not need to obtain Pennsylvania clearances. However, you may be required to sign the “Volunteer Clearance Exception” statement noted above for PA residents.

If you do NOT have your state’s equivalent clearances, you may look into acquiring them in your state, or you may be able to obtain PA clearances using the list above for people who have not been continuous residents of PA for 10 years.

Pennsic
Unto the mighty Kingdom of Aethelmearc do Timothy and Gabrielle send warmest greetings,

In a few short weeks it will be Pennsic. The forces of the East and the Middle have marshalled their troops, and have decided to split our kingdom amongst themselves. Many amongst us have done what we could to rally others to our cause, and we have allies of our own who will stand by our side as we struggle to remain free. Atlantia, Ealdormere, Northshields, Ansteorra, Caid, The Tuchux, House Clovenshield and others will support us.

We are eternally grateful for all their assistance, but even with their help, we will have our hands full. These are our lands. It is time for us to step up to the plate. We have been amazed at the efforts of people throughout our kingdom stepping up during these last few months. Fighters and fencers have been traveling throughout the kingdom making muster after muster. People are authorizing in record numbers. Our ranks are swelling with new fighters, fencers and combat archers. Shires, Baronies and Households are having workshops (here’s looking at you Sable Maul) to equip more of our troops for the war.

It is deeply inspiring. With their Highnesses at our side, we will do everything in our power to try and rally our kingdom to victory. His Majesty will be in armor, or under mask for every battle. Her Majesty will be joining the fencers for their battles, and both of us will be shooting war points early each and every morning. If you want to meet us at the range, it is our intent to be at the range every day at 8:00AM. Several of our marshals have agreed to open the range early so that we may have the opportunity to shoot alongside our troops. It may turn out that the populous archery shoots decide the eventual outcome of the war. If you can, make the effort to not just shoot once or twice at the war, but pick up your bow once or twice before the war, and attend your local archery practice. Knock the rust off.

Aethelmearc, we are inspired by your efforts, and look to return the favor during this push for war.

Timothy and Gabrielle

Curia to be held Sunday, July 19, 2015 in St. Swithin's Bog
The First Curia of Their Majesties, Timothy and Gabrielle, will be held at St. Swithin's Bog Throwback Three Day, on Sunday, July 19, 2015, 9 am to 11 am, at the New Germany Grove- 1635 New Germany Rd Summerhill, Pa 15958.

Additional information and Agenda will be found here on this website.

Greetings to the populace from Your Heirs!
We are very much looking forward to Our reign this winter and would like to borrow an idea from Our current King and Queen to have Our Champions decided at individual events dedicated to the community in which the champion is chosen. We will need your help to make this happen. While there is still room on the Kingdom calendar We would encourage groups to submit events that can support the Champions competitions.

New heirs!
Congratulations to our new heirs! Imperatore Destinatus of AEthelmearc Magnus Tindal and Etain ingen Dalaig

Polypropylene swords
As of March 12th, 2015 polypropylene swords are legal weapons for Rattan combat in the Kingdom of Aethelmearc with the below restrictions:

1) The polypropylene rod must be 1.25” in diameter.
2) All polypropylene swords must have the length of the blade completely wrapped in strapping tape.
3) The polypropylene must be one of the below two listed types. Any other type (such as Tecafine PP or other random co-polymer) are explicitly banned for use in combat within Aethelmearc under any circumstances. Type A: co-polymer 7823, also known as pro-fax 7823 from McMaster Carr Type B: “SCA ROD” from Brast Industries. (Brast does not have a part # for this, the “sca rod” designation identifies the rod required, as per Barry Ellison.) Brast Industrial solutions can be reached at 502-585-5171 or 800-292-2396.

My thanks to everyone who helped with the testing and tracking of the test results. Especially to Duke Malcolm MacEoghainn, my experiemental deputy for the above wording.
Tessa, KEM
Calendar of Events
July - 2015
4
King Queen
DATE CHANGE Spring 2015 Æthelmearc Æcademy & War College
   Shire of Stormsport
17 - 19
King Queen Prince Princess
St. Swithin's Bog Throwback Three Day
   Barony of St. Swithin's Bog
19
King Queen
The First Curia of Their Majesties, Timothy and Gabrielle
   Barony of St. Swithin's Bog
24 - Aug 9
King Queen Prince Princess
44th Pennsic War
August - 2015
22
King Queen
Dance in the Sylvan Sun
   Shire of Ballachlagan
29
Iron Comet 2015
   Barony-Marche of Debatable Lands
View more events!
Æthelmearc is a Kingdom in the Society for Creative Anachronism (SCA), a non-profit educational society dedicated to the recreation of the Middle Ages and Renaissance.

Copyright © 2000 - 2015 Kingdom of AEthelmearc

Full disclaimer information is available here